Gretis provides permanent and temporary recruitment services to clients looking to recruit personnel for their businesses. We also provide payroll services for our clients.
We at Gretis take your personal data seriously.
-sets out the types of personal data that we collect about you
- explains how and why we collect and use your personal data
- explains how long we keep your personal data for
- explains when, why and with who we will share your personal data;
- sets out the legal basis we have for using your personal data;
- explains the effect of refusing to provide the personal data requested;
- explains the different rights and choices you have when it comes to your personal data; and
- explains how we may contact you and how you can contact us.
What personal data do we collect
We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of the recruitment process. This information includes CV’s, identification documents (such as passport or drivers licenses), educational records, work history, employment, and references. Should you be placed on assignment with a client we may also collect bank account, tax, and insurance details.
We may also collect sensitive personal data about you, in the form of health and biometric information, criminal record checks and ethnicity where required by our clients. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent by registering on our website.
Where do we collect personal data
The following are the different sources we may collect personal data about you from:
Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages.
From an agent/third party acting on your behalf. e.g. Contractors Limited Company.
Through publicly available sources. We use the following public sources:
Social Media website such as LinkedIn & Facebook
Job Boards such as Total Jobs, Job Site, and Career Structure
Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.
Where we collect your information through publicly available sources as set out above, we may do this with the aid of software programs’. These programs’ are given parameters on the requirements of a role and search through publicly available sources to find such candidates. These programs’ are designed to only output information on candidates that meet the search criteria. The parameters of this program are restricted to only searching for candidate information from our own database and public sites where there is a reasonable expectation that such information may be collected and further processed by job recruiters for the purpose of sourcing candidates for different job roles.
Use of your personal data
We use your personal data to match your skills, experience, and education with a potential employer. We will initially collect basic information on you such as contact details, job role, and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage we will then be collecting more information from you at the interview (or equivalent) stage and onwards in that manner.
How long do we keep your personal data
We only retain your information for as long as is necessary for us to use your information as described above or to comply with our legal obligations. However, please be advised that we may retain some of your information after you cease to use our services, for instance, if this is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.
When determining the relevant retention periods, we will take into account factors including:
(a) our contractual obligations.
(b) legal obligation(s) under applicable law to retain data for a certain period of time;
(c) our legitimate interest where we have carried out a balancing test (see legal basis below);
(d) the statute of limitations under applicable law(s);
(e) (potential) disputes;
(f) if you have made a request to have your information deleted; and
(g) guidelines issued by relevant data protection authorities.
Otherwise, we securely erase your information where we no longer require your information for the purposes collected.
Who we share your personal data with
We share your personal data with the clients who have a position to fill, in order to determine with the client whether you are a good fit for the available position. These clients may include government organizations, local authorities, consultancies, main and subcontractors, private limited companies, limited liability partnerships, publicly listed companies and joint venture organizations or frameworks who are delivering services into the engineering, design, construction, architecture, resources (including mining), environmental and healthcare sectors. We work with clients nationally and internationally. Your personal data will also be assessable to our international businesses, our franchise businesses within India.
The legal basis for using your information
For prospective candidates, contractors, referees, and clients, our processing are necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees.
If you are interviewed and submitted as a candidate, then this may involve the processing of more detailed personal data including sensitive data such as health or ethnicity information that you or others provide about you.
For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.
What happens if you do not provide us with the information we request or ask that we stop processing your information?
If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities.
We use the software during the screening stage of the recruitment process that enables us to profile candidates. There is a high degree of human input when setting up the criteria and each assessment is carried out against specific criteria for the particular position. Alongside these assessments, our consultants have the ability to include other candidates in the selection for each position. You have the right to decline this form of processing.
Cookies to collect personal data
We may contact you by phone, email or social media. If you prefer a particular contact means over another please just let us know.
If you are unhappy with how we’ve handled your information or have further questions on the processing of your personal data, contact us here: Gretis India Private Limited, e-mail: email@example.com, www.gretisindia.com/contact